Many offline GL programs, such as QuickBooks, allow you to assign a classification to a line item on a receipt or invoice, in addition to assigning a GL account to the line item. You can do this in Members360° as well. In order to take advantage of this feature, you need to create all the accounting classifications you would like to use in Members360°. (If you don't use classifications, then you don't need to worry about this section.)
To create or modify classifications, navigate to Accounts Receivable > Tools and Customizations, then click the Customize account classifications link.
To create a new classification, click the add classification link in the upper left of the Accounting Classifications page. This will take you to the following screen:
Simply type in a name for your new classification (which should match the classification name in your offline GL program) and a description of the classification. If your classification name is already pretty descriptive (for example, 2006 Revenue or Education Event), then you can make the description the same as the name; if your classification name is a code or abbreviation, then use the description name to explain the abbreviation. Then click to create the classification.
You can create as many classifications as you wish. If you use an offline GL program, you will want your classifications to match those used in your offline GL program.
Note: If you use sub-classifications in QuickBooks, you can create those in Members360° by creating a classification that uses a colon (and no spaces) between the classification and sub-classification. For example, if you have a classification called Dues, and two sub-classifications under it called New and Renewal, you could create two classifications of Dues:New and Dues:Renewal in Members360°.
All your existing classifications will be listed on the Manage Classifications page. You can click one to change its name (which will change any invoices/receipts that use it), or you can check off and delete a classification that's never been used. You can only delete a classification if it is not currently assigned to any invoices or receipts.
You will actually assign classifications when creating invoices, payments, and adjustments. You can assign a classification to any line item on one of these types of accounting documents, and it will be displayed or exported with the item.