As you record payments, allocate funds to corresponding invoices for account purposes.
When viewing a payment record (see Searching for and managing payments), the information that appears includes a list of any Allocated to Invoices data (invoices to which all or part of the payment has been allocated).
If the full payment is not yet allocated, you can allocate all or a portion of the remainder to outstanding (open) invoices, or click create invoice to allocate an amount to a new invoice. In either case, after you perform a payment allocation, the receipt for this payment will include information about the invoice(s) to which the payment was allocated.
Only outstanding (open) invoices for the selected member with an open amount greater than $0.00 are listed.
Under Amount to be allocated, by default, the system distributes the payment among open invoices, beginning with the oldest invoice. If needed, change the allocation amounts.
When you save the record, the system applies the allocated amount or amounts as entered and makes necessary changes to the open amount of the receipt and allocated invoice or invoices.
If you export data to a supported accounting application, the export includes the required debits and credits for the associated accounts.
If you entered a payment without a corresponding invoice, click create invoice on the Receipt Details page.
Once you create the invoice, the system returns you to this page for allocation of payment amounts. For more information, see Adding single or batch invoices.