to save your changes, or click 
to abandon your changes.As you create invoices, receipts, debits, and credits through the system, you will allocate money to various GL (General Ledger) accounts. For example, when you create an invoice, you can allocate the money invoiced to one or more accounts such as Member Dues or Event Registrations. (If you're not sure what a general ledger account is, please see the Basic accounting overview.)
There are several kinds of GL accounts, which correspond to the types used in popular GL programs such as QuickBooks. The five types are:
Asset: Accounts that represent current assets, such as receivable control accounts. You can use asset accounts as your General Undeposited Funds (GUF) Account or your General Accounts Receivable (GAR) Account, as explained in Accounting configuration.
Liability: Accounts that represent current liabilities, such as tax accounts.
Income: Accounts that represent money flowing into the association. Most of your A/R accounts that you add to Members360° will fall into this category.
Expense: Accounts that represent money flowing out of your association.
Cash: Accounts that represent cash stores and bank accounts. You will have at least one cash account for accepting payments, and you'll use a cash account as your Portal Payment Account as explained in Accounting configuration.
The first four of these five should correspond roughly to the GL accounts you already use in your offline GL program. The fifth one, Cash, should be used for all deposit accounts such as your association's bank account.
In addition, you will select one of your GL accounts as a General Undeposited Funds (GUF) Account, and another as a General Accounts Receivable (GAR) Account. This is explained under Accounting parameters.
To manage your GL (General Ledger) accounts, navigate to Accounting > General Ledger.
As mentioned above, you must create at least one of each type of GL account in order to successfully use the Members360° Accounts Receivable module. Here's how to create a GL account:
From the Manage General Ledger Accounts page, click add account on the right.
In the Code field, type in the code you wish to use for this account. This should exactly match the account code for the corresponding account in your offline GL program (Quickbooks, Peachtree, etc.), so that you can later do imports into your offline GL program from Members360°. If you don't have an offline GL program, you can use any code you like, including numbers, letters, and/or dashes.
Example: If you are creating a general account for member dues revenue, and it has a code of 17 in your offline GL program, type in 17 as the GL Account Code.
In the Description field, type a description that will help you remember what this account is for. You don't want to make this very long, since it is used in dropdown lists, but it can be a plain text description rather than a code.
Example: If you are creating a general account for member dues revenue, you could type Member Dues Revenue or Member Dues as the description.
For the General Ledger Type, choose the appropriate type of GL account you are creating.
Income: Most of your accounts will be classified as income accounts. These are used for accounts such as Dues, Events, Renewals, etc. Most accounts that are used for line items on invoices will be income accounts.
Asset: Normally, you will only use this account type for your GAR and GUF accounts.
Cash: Cash accounts are generally bank accounts, such as your association's checking account. You must have at least one cash account created in order to create payment records.
Expense: Expense accounts are only used for negative line items on an invoice. If you sometimes include discount amounts as line items on invoices, you'll need at least one expense account.
Liability: Liability accounts are not used natively by Members360°, so you probably won't create any. You would only create one for the purpose of manually transferring money to it in an accounting adjustment.
Click to save your changes, or click to abandon your changes.
Once you save an account, it will be added to your list of available GL accounts. Depending on what type of account you created, the account will be assignable through one or more of the various account record entry screens, such as invoice entry or credit card receipt entry.
If you find that you need to edit an existing account, simply click the name of the account you wish to edit.
Note: if you change the code or type of an account, that will change all existing GL entries pertaining to that account, so only make a change if you are 100% sure that you need to. Changing the description, however, is completely safe, so change a description whenever you need to.
If you add a GL account that turns out to be incorrect, you can delete the GL account assuming that you have not created any invoices that reference that account.
To delete GL accounts, click the 
button next to the account
you wish to delete.
If you attempt to delete a GL account that has been referenced on one or more invoices, the system will prevent you from deleting it.
On the main Manage General Ledger Accounts page, the account balances display next to the account names. To get a more printer-friendly version, click the balance report link at the top right.