Generic database fields

Members360° defines several fields for members that you can use right away.  Any additional fields that you need can be created as custom fields (see Creating custom profile fields) or contact info fields (see Contact information fields).

Each field applies to Individuals, Organizations, or both.  For example, "First Name" applies only to Individual types, and "Organization Name" applies only to Organization types.  This means that you will not see name fields when adding a new organization, nor will you see the Organization Name field when adding an individual.  (See Individual and organization members for more information on individual and organization types.)

Here are the generic fields we provide, along with what type of member each applies to.

Generic Field Name

Description

Applies to

Prefix

Mr. / Mrs. / Dr. / etc.

Individuals

First Name

Person's first name

Individuals

Middle Name

Person's middle name or initial

Individuals

Last Name

Person's last name

Individuals

Suffix

Jr. / III / etc.

Individuals

Degree

Degree or professional designation.  PhD, CAE, etc.

Individuals

Personal Image

Photo or other digital picture of member (displays in 360 as well as in front-end participation group pages)

Individuals

Login

Username for person to log in and access member portal and other login-restricted content

Individuals

Password

Password for person to log in and access member portal and other login-restricted content

 

Organization Name

Name of organization, association, company, etc.

Organizations

Member ID

Unique identifying number for member

both

Active status

Tells whether member is active or inactive with association

both

 

In addition, there are several fields relating to membership that are not directly edited, but rather are generated or calculated automatically in Members360°.  All these fields depend on the Membership history listed under the Membership tab of a member's record (see Member history).  These fields include the following:

Membership Field Name

Description

How to change

Member Type

The current member type of the person (that is, the member type corresponding to the current member period)

Edit the current membership item so that the member type for their current member period is the type desired

Start Date

The start date of the current membership period

Edit the current membership item under the person's Membership tab and change the start date

End Date

The end date of the current membership period

Edit the current membership item under the person's Membership tab and change the end date

Member Since Date

The earliest start date for all the member's recorded member periods

Edit the oldest membership item for the member and change the start date

Member Thru Date

The latest end date for all the member's recorded member period

Edit the newest membership item (even if it's in the future) for the member and change the end date

Paid Thru Date

The latest end date with an attached invoice for all the member's recorded member period

Record an invoice and payment for the person's latest member period, or adjust the end date for the last paid member period

 

Any additional fields you need to create beyond these will need to be created as custom profile fields.

Address, email, phone, and web address fields

You can define as many addresses, email addresses, web addresses, and phone numbers as you need.  These fields are available to both individuals and organizations.  See Contact information fields for more information.

An address is not a single field; it is a category of fields.  Each address contains the following fields: